Time management is not a new concern. But it is not easy for most people to do correctly. Understandably, your life is not what you can expect and plan it as you want. Everything will happen in the way it should be. The more you want to manage it, you will waste your time. So How to manage your time in both working and daily life while numerous things are distracting you? Here are tips to help you be more productive in managing your time.
Set your daily tasks
If you don’t want to waste time thinking of what you should do next, list out your daily tasks and you will know you are going to do and how to complete them. Do not put all tasks in your mind. No one overestimates if you challenge your brain whilst you can do it smarter with a pen and a piece of paper.
Make sure your timeline/due date
Also, to identify your tasks, you should make clear your timeline of the tasks so that you can plan to finish it easier. If you put a task without a due date, you will tend to procrastinate for a while.
Use a tool (Calendar/reminder)
Calendar is a fundamental tool for you to take note and see the progress of your work. In case of special events, you can highlight the day on the calendar. Moreover, Auto Reminder tools are also advised to you when you need something smart and convenient. We suggest one of the most useful platforms for both tasks and time management with their automatic reminder and notification, UpDiagram.
Refuse what you cannot handle
You don’t have to cover everything while you are not born to do that. In some situations, you should learn to say no to the requirements. You have to clarify the reason. It includes your skills and expertise about the tasks you are going to be assigned, or your timeline is full of new tasks.
Start faster than your plan
This is a kind of behavior building. To make sure you can finish the task on time, you can do it faster than your plan. It is an ideal behavior. As we mentioned, life is unpredictable, so you can cover your tasks progress better. At the same time, you can decline the due date and work pressure as minimizing tasks when the expired day is coming.
Know your time box
Timebox here, we want to talk about your best time of work. In other words, this is the ideal time for you to do your best performance. For instance, your concentration is 100% when you work from 8 AM to 9 AM. When you know your time box, push your essential or difficult tasks to complete during this time.
Clock shows your time
Another tip is to use a clock. It’s so simple, right. But if you see the time running, you will act differently to deal with it, instead of doing tasks without time recognition.
Say no with Multitasking
Some people think to do many tasks at the same time can shorten the time. However, you are wasting your time. When doing multitasking, you cannot concentrate on one task and complete it on time. Even worse, your tasks will be on the verge of failure. Let imagine that you spend time doing two tasks together in 2hours, and you fail. In contrast, you do them in turn in 2hours, but you can guarantee their success rate.
Get rid of the perfectionism
Here is one of the simple tips, but it is not easy for everyone. You want to do everything perfectly, while there is no time. This means you are going to eliminate yourself from the race. To avoid that, you have to finish your works as the plan. Do it bad better than nothing. If you focus on how to make it perfect, you get more harm.
In some scenarios, you can classify your tasks under their priority level to do what is more important. For example, you have to report your duties to your boss tomorrow, but you haven’t done anything. What you need to do is prioritize what brings the most benefit to the company and what your boss wants to hear first. In other perspectives, completing the essential things helps you deal with the rest of your tasks easier because the most difficult ones have already well prepared.
You are not the only one and you are not the superman to do everything. You should know when to delegate tasks to others to simplify your responsibility. Then, you are free to be creative to make your work productivity.
Your work is not in one day. You will be with it during your life, so don’t be too rush to always run after it. There should be a gap between your work or project for you to recover your energy.